The main problems existing in the current fixed asset management:

Fixed assets are an important operating resource for an enterprise. The means of managing fixed assets of many enterprises have been handled manually or by means of manual modification and registration of professional software systems. Due to the backward management methods, it has resulted in poor asset management, inefficient use, and even confusion in the management of fixed assets in some enterprises, which has brought huge waste and losses to the enterprises.

Outdated management awareness

It is believed that fixed assets, as a real item, do not need to spend time on managing them as long as they are not privately owned and cannot escape the fiscal and taxation system.

Ineffective Management

First, the fixed asset management system has not been refined according to the actual situation, which does not meet the requirements of refined management.
Second, a feasible fixed asset management business process has not been formulated according to the changed administrative organizational structure.

Weak management foundation

The management of fixed assets involves the accounting department, the physical management department, the user unit and the responsible person, as well as various links such as purchase, use, change, disposal (scrappy).

Management Response

With the development of modern science and technology such as computer technology and network technology, modern scientific management technology is also applied to the management of fixed assets.

SAMEX Fixed Assets Management System Features

Fixed Assets Ledger

change management
(transfer, lease, return, damage, use)

QR code production
RFID binding

System Management

Report management

Asset maintenance, asset disposal

Property assessment

Fixed Assets Ledger

1: Asset number, description, current location, asset classification, responsible department, responsible person, user, body number, installation date, acquisition date, and asset specifications (such as color, model, carrying capacity, capacity, etc.), different assets Different specification properties can be defined. If it is an IT asset, you can define the asset memory size, hard disk capacity, processor speed, etc.;
 
2: Record the asset status, including: not enabled, in use, idle, lent, scrapped, etc., and track the status history;
 
3: Record the operating status of the asset, such as whether the asset is in operation or shut down;
 
4: Equipped with asset meters, the readings of asset meters can be updated, and multiple meters can be configured for different assets. Meter readings can also be used for depreciation calculations (workload depreciation method);
 
5: Assets can be linked to attachments, with unlimited number and attachment types. Including physical map, operation manual, etc.

Asset Aduit

1: Support mobile terminal applications, and the data will be automatically updated to the asset ledger;
 
2: New asset registration – when new fixed assets are found during the inventory process, the mobile terminal can be used to collect information on the spot, including real-time coding, input of fuselage number, location, specifications and other related asset information. The barcode can be printed on the spot through the mobile terminal, and it can be directly pasted without going back and forth, which is extremely convenient;
 
3: Update of fixed capital information - During the inventory process, it is found that the fixed capital has moved and its status has changed (such as damaged, inoperable, etc.) Some assets are illegally moved, and an asset transfer application form can be generated through SAMEX;
 
4: Secondary printing of fixed capital barcodes – if the fixed capital barcode label is found to be damaged or lost during the inventory process, you can print a new barcode on the spot through the mobile terminal;
 
5: Automatically save inventory history records, and can be queried at any time.

Asset transfer

1: Support mobile terminal applications, and the data will be automatically updated to the asset ledger;
 
2: Asset transfer application – equipped with a process designer, the enterprise can approve it according to its own review process, and the application must be approved before transfer;
 
3: Asset transfer – you can set whether each asset can be transferred directly, if not, you need to submit a transfer application. Asset transfer between different factories (SITE) needs to submit a transfer application, and then use the approved application form to release;
 
4: It can be allocated in batches, and related financial accounts can be updated;
 
5: Different positions can be transferred, or different responsible departments and responsible persons can be transferred dial;
 
6: Automatically save the transfer history, and can be queried at any time.

Asset Leasing

1: Support mobile terminal applications, and the data will be automatically updated to the asset ledger;
 
2: Asset Leasing Application - Equipped with a process designer, the company can approve it according to its own review process, and the application must be approved before it can be leased;
 
3: Asset Leasing – You can set whether each asset can be directly leased, If not, a rental application must be submitted. For asset leasing between different factories (SITE), it is necessary to submit a leasing application, and then use the approved application form to release;
 
4: It can be rented in batches, and related financial accounts can be updated;
 
5: The rental history is automatically saved and can be queried at any time.

Depreciation and revaluation of assets

1: Support 5 depreciation calculation methods (year average method, workload method, Double declining balance method, sum-of-years method, specified annual depreciation rate method);
 
2: Group companies can set the depreciation calculation method applicable to each plant (SITE);
 
3: Each asset can be configured with an independent depreciation calculation method;
 
4: The system can automatically perform weekly, monthly, quarterly, semi-annual, Annual depreciation calculation;
 
5: Automatic depreciation calculation can be performed according to the natural year or financial year, and the depreciation can be automatically calculated. The old wear and tear are included in the relevant financial accounts;
 
6: Automatically save the depreciation history, and can be queried at any time.

Asset retirement

1: Asset scrap application - equipped with a process designer, enterprises can review according to their own review process, and the application must be approved before scrapping;
 
2: Assets scrapped - the net residual value is automatically calculated when scrapped and included in the relevant financial accounts;
 
3: Can be scrapped in batches.

Report management

1: Asset inventory difference report, asset list report;
 
2: Asset inventory, allocation, lease history report;
 
3: Other various management and statistical reports;
 
4: Users can develop other new reports by themselves, or export data to EXCEL.

Label making and printing

1: The system can be used to design the label shape, size and label (barcode) content;
 
2: Batch barcode printing can be carried out through the SAMEX system, or directly printed to a barcode printer through a mobile terminal (the barcode printer needs to have Bluetooth function);
 
3: Support any brand label printer, including Bluetooth barcode printer;
 
4: It is recommended to use a mobile Bluetooth barcode printer to improve the efficiency of asset inventory Rate;
 
5: Support 1D barcode, QR CODE (two-dimensional barcode), and RFID (radio frequency);
 
6: It is recommended to use a mobile terminal (Android) for daily data collection.

System Management

1: Multi-site (Site) management – ​​suitable for group-type enterprises, one set of systems manages assets of different factories (Site) at the same time, the factories operate independently of each other, and the group-level unified management is convenient for vertical and horizontal comparison. For example, President Zhang manages 3 factories in East China, and President Chen is responsible for 4 factories in South China;
 
2: Multi-language management - The system provides 3 language packs, 1 English, 2 Chinese, and users can switch the system interface language according to their own preferences. For example, the general manager inquires and approves through the English interface, and the asset inventory person conducts daily operations through the Chinese interface;
 
3: Graphical process designer – used to configure the For the approval process involved in the scrapping process, the approval task can be sent to the approver by email, and the user can modify the approval process later;
 
4: System Designer – If the user needs to modify the system interface or logic in the later period of use, such as the increase or decrease of asset ledger fields, this function can be implemented;
 
5: Periodic task execution configuration – to configure the depreciation calculation time, such as monthly depreciation calculation, or annual execution;
 
6: User permission configuration – configure system users and related permissions, including the websites to which users belong, and their report execution permissions.

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