Eliminate unnecessary meetings

Not all meetings are bad. Have a clear agenda, the right actors, and those who are ready to contribute to the solution Everyone's meetings can also be productive, but that's not always the case. The SAMEX Smart platform has clear KPI achievements to make meetings effective and focused on solving day-to-day and future challenges.
 
Without a clear agenda or goals when planning, even a 30-minute meeting can add up over time and take up a lot of time that the team could use to achieve actual goals. You (and your team) can reflect on whether these meetings are real need.

How do I know if a meeting is important?

Before scheduling a meeting, think about whether the meeting is really necessary. Sometimes we schedule meetings reflexively, even though another form of communication might be more effective. By eliminating unnecessary meetings, you give everyone more time to focus on what matters. For example, if you're scheduling a meeting to share and update project status, can you send digital updates to the team instead? The SAMEX Smart Building Platform can have different dashboards and reports to facilitate sharing of your team performance and avoid unnecessary meetings.

Prioritize work based on important results

Each of your property management team members has ten different tasks to complete in multiple scenarios. At this point, every task seems important and urgent. Where should they start? Where should they invest most of their time and energy to get the most out of it?
 
Focus on such work items before moving on to less impactful tasks. If a task or project does not contribute much to the company's larger, more important purpose, purpose, or mission, reconsider whether it is necessary. The SAMEX smart building platform can help teams set goals, work tasks, KPIs, and facilitate short-, medium- and long-term discussions between the command center and team members communicate goals.

Manage the priority of each task

The Samex Smart Building Platform helps you delete, defer, delegate or scale back lower priority work. Sometimes your team members get overworked. Not having a system in place to help them delete, postpone, delegate, or scale back low-priority work can affect their productivity. In fact, according to our research, 85% of employees say they work overworked, and 42% of employees experienced low morale because of overwork.
 
You can improve team productivity and workplace happiness through good workload management. An easy way to manage your team's workload is to delete, postpone, delegate, or scale back lower-priority tasks. Take a high-level look at the overall status of the project and use a needs assessment to identify what needs to be done and what needs to be prioritized.

How to use workload management?

SAMEX workload management refers to how you distribute and manage work within your team. To get started with workload management, you should have a solid understanding of your team's capabilities and workloads. With the SAMEX work task management platform, you can track this information and understand your team's workload at a glance. Then, with a complete SAMEX list of all tasks and work the team is responsible for, resources can be allocated based on the team's workload. Armed with insights like this, you can also adjust your team's workload as needed, to prevent burnout and burnout.

Reasonable allocation of tasks

The SAMEX Smart Building Platform lets you get the most out of your team when assigning tasks. No two employees are exactly alike. Everyone has unique experiences, strengths and weaknesses that make them a valuable member of the team. Likewise, different people are suitable for different jobs.
 
Knowing who on your team is good at specific skills and finding ways to allow them to enjoy their time at work can help increase the efficiency of tasks and projects. Also, if you know someone is more keen to perform a specific task, they are more likely to complete the task with better quality and faster. Allowing teams to perform more rewarding or challenging work helps everyone reach their full potential force.

Designated schedule list

The SAMEX Smart Building Platform lets you know what needs to be done and who is responsible, and it's time to create an action plan for your team. Having a well-designed, clear plan at the outset can avoid the need for additional work management later on.
 
Make sure each team task has a clear plan. Planning assignments from the outset ensures that each activity milestone has a realistic timeline for completion. Everyone knows who's in charge of which part and has a complete picture of what's going on and what's been done. Then, coordinate and schedule all projects across the project, making the most of the team's time.

Basic elements of a SAMEX project plan

Target

Success indicator

Stakeholders and Team Roles

Budget

Milestones and Deliverables

Timetable and Scheduling

Communication plan

Encourage collaboration across functions

Working in different departments doesn't mean you can't work together. After all, you are both working towards the same company goals as you. When work and goals overlap, staying on top of what other teams are doing encourages teamwork.
 
The SAMEX Smart Building Platform improves visibility across teams, mapping each phase in a project to a separate set of goals. These tools can be used as a centralized hub to share work-in-progress with the rest of the team and identify areas where different stakeholders can collaborate with each other. By sharing a single source of truth with your team, you can facilitate teamwork and remove barriers to high-impact work, making your team more effective.

Define the purpose of different communication channels

Every team uses a lot of communication tools, but these tools only work if the team knows how to use them. Most teams are faced with a plethora of tools, with employees switching back and forth between 10 applications per day on average. Not only does this cause scene switching fatigue, but it is also difficult to find distant information when needed.
 
To help them, the purpose of each communication channel at SAMEX needs to be clearly defined. For external communication with manufacturers and customers, the SAMEX Smart Building Platform even allows communication with external third parties within our platform. For the planning, management and communication of executable work, the work management tools in the SAMEX Smart Building Platform can be used on a regular basis.

SAMEX smart building platform minimizes unnecessary meetings

Attending meetings can affect productivity, making it difficult to get into processes and complete projects. When in the office, dedicating at least a full day to deep work (i.e. using good, uninterrupted, good work time without meetings to focus on projects) will go a long way towards improving efficiency and productivity.

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